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3 Tips to Stay Organized When Planning Your Party

Planning a Party

When planning a party, it is easy to get distracted and overwhelmed by all the little and big tasks you need to complete in order to make your event memorable. As a result, without focus and good organization, you may forget essential supplies, and your party may not run as smoothly as you had hoped. Luckily, the following party tips will help you stay on track when throwing your big bash.

  • Write Down Goals

The first planning step is creating a party journal, or simply grabbing a notebook page and writing down what you want your party to be. Does it have a theme? Will you plan activities? Are you going to provide a meal or just snacks? Will you need to rent a party tent, chairs, or tables? Figure out the big picture, and then assign dates by which you hope to accomplish these general goals.

  • Make Detailed Checklists

Now you can break down your big plan into detailed party checklists you will use to ensure that you don’t forget anything and complete all necessary tasks in time. Title each list according to a general category, such as “Food,” “Activities” and “Party Supplies,” and figure out exactly what you need to purchase, rent, and do in order to make each component of your party a success.

  • Gather Supplies Early

Last-minute shopping is stressful and will usually end up costing you more money. While you should send out your invites six weeks before your party, you should call your rental company as soon as you determine what you will need for party supplies in order to reserve them. Gather your food and goods a week before your party so that you have extra time to double-check what you have, leaving you plenty of time to clean and get your home ready.

American Party Rental in Austin can make your party unique with our wide selection of quality party supplies. Our friendly and helpful staff will also help you to get everything you need for your big bash, from cupcake stands to disco balls and everything in between! For more information, contact us at (512) 837-6500.

Download This iPad App for a Great Event Planning Tool


You will have several tasks to keep straight when planning your big event, and tackling your seating arrangement can feel a bit overwhelming. But instead of stressing out, check out the helpful myBanquet app.

myBanquet for iPad makes organizing your guest lists and coordinating seating charts a breeze. You can easily upload your lists, recreate your venue space, and manipulate tables with a touch of the screen. Conveniently, you can also share this information with others via email, so even those who don’t own an iPad can be kept on the same page.

Once you use this app to figure out your seating arrangements, you will be ready to order linens, tables, chairs, and whatever else you may need from American Party Rental. We have served the Austin area for over 20 years! Check out our website or call us at (512) 837-6500 to place your order! 

3 Tips for Renting Your Wedding Table Linens

Table set for a festive party or dinner

Choosing linens may not be at the top of your wedding planning task list, but the perfect table linens can give your reception the “wow” factor you are looking for. The appropriate wedding linens can complete your color scheme and will also greatly enhance the overall aesthetic and mood of your special day. Use the tips below to rent your table linens with ease and make your wedding reception a visual success.

  • style="font-size: 11px;">Select Appropriate Sizes

Enlist the assistance of your reception venue to plan a comfortable seating arrangement and room layout for your reception. From this plan, you can determine how many tables you will need to dress with linens, which may include dinner, cocktail, cake, and place card tables. Your rental company can also provide you with each table’s size so that you will choose the appropriate tablecloths, runners, napkins, and table skirting for your reception.

  • style="font-size: 11px;">Choose Colors that Complement Your Theme

Next, you should select table linen colors that work well in the room where your reception will be held and fit the theme of your wedding colors. Most modern brides and grooms choose at least two colors that influence the décor of the entire wedding, so you may choose linens in multiple colors. Also, if your wedding activities will take place over the course of a day, check the effect of the changing light on the color tone of the room and your chosen linen colors.

  • style="font-size: 11px;">Place Your Order Early

Don’t let your linens get lost in the flurry of your wedding planning! Because linens feature so prominently in the reception and provide the backdrop for your table centerpieces, don’t put off this important task; waiting until the very last minute to place your linen order with your rental company can limit your choices. In order to ensure the linens you so carefully selected are available, you should reserve your linens six to 10 weeks before your big day.

American Party Rental has provided Austin with quality event and party supplies for over 20 years. Our family business has everything you need to make your wedding day a success! To learn more about our rental policies, call us at (512) 837-6500.

Read Through These 5 Helpful Articles For Great Event Planning Tips

Party at Work

Whether you are planning a small gathering or a huge blowout, it’s important to take the time to do it right. These resources can help you plan an amazing gathering without breaking your budget:

  • Incorporate this hot chocolate recipe from Disney Family into your next winter party to heat things up!
  • After the party ends, use these tips from Real Simple to begin returning your home to its original condition.
  • Use these party planning tips from HGTV to minimize stress before and during your next event.

Throw a party that outdoes all the others with the amazing selection of party rentals from American Party Rental. Whether you need commercial food service products or regular party supplies, we are your entertaining solution. Call (512) 837-6500 to start planning!

3 Great Themes for Your Winter Events

Wintery cupcakes to celebrate New Year

Don’t let the post-holiday slump ruin the rest of your winter—instead, take control and organize a winter-themed party that brings joy back to your family and friends! With the right party rentals, you can easily plan an event of any size. Consider trying one of the following themes when throwing your winter party:

  • Winter Sports

The weather might not be as nice as it is during the other seasons, but that doesn’t mean you have to stay holed up inside. Take advantage of the cooler temperatures to organize a party based around your favorite winter sport. Whether you want to rent out the local ice rink or winterize a different season’s sport, a winter sports party is a great way to get everyone energized and moving.

  • Beach Party

What better way to get rid of the winter blues than to pretend it’s summer? With the right party supplies and equipment rentals, you can easily transform your yard into a warm and beautiful beach. Get a few portable heaters blowing into your rental party tents, and you might just be able to convince your guests that they have escaped to a tropical paradise!

  • Warm Beverage Potluck

Whether you prefer hot chocolate, tea, or a traditional cup of coffee, you can throw a family-friendly gathering centered around sharing favorite hot drinks. Renting a few tables and chairs enables you to set up a huge array of beverages and garnishes. The added warmth from these drinks will help you make it through the home stretch of winter.

American Party Rental is your solution for all things party in Austin! Whether you are planning a seasonal soiree or a wedding reception, we have everything you need to make your event great. To learn more about our supplies or to start your order, call (512) 837-6500 today.

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