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Invitation Etiquette 101

There are a few simple etiquette rules surrounding invitations to special events, such as including special instructions and requesting a response date. These rules help hosts plan the details of their events, such as the number of party supplies to rent. Here is a brief look at the rules of invitation etiquette:

Send in a Timely Manner

Time is important when sending out invitations to a special event. Guests need at least a few weeks to plan their schedules and travel plans before a party. The time limit to send out invitations may change based on the type of event. For example, wedding invitations should be sent out two months or more before the date. However, birthday invitations for a casual affair can be sent out a couple weeks before the event.

State Special Instructions

If there are special instructions for the event—such as showing up early for a surprise or requests for no gifts—then state them clearly on the invitation. Guests should be aware of these instructions, restrictions, or requests to properly prepare ahead of the event. It is also polite to include a phone number for guests to call in case they have any questions about the instructions.

Request for Response

All invitations should include a request for a response from guests. Many times, party supplies and venues must be reserved by a certain date, so it is important to know the number of guests attending the event. Include a date that guests must respond by to ensure there is an accurate count. It is also helpful to include at least two means of contact. For example, a phone number and email address should be stated under the reply date.

American Party Rental has all of the necessary party equipment for any type of event. We also provide planning services for parties near Austin, TX. Please visit us online or call us at (512) 236-5773 to view our rental catalog and learn more about our many services.

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