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Party Tent Safety 101

Tents are a popular event rental, suitable for weddings, anniversary dinners, galas, and countless other celebrations. When you rent the tent, ask the company for their safety guidelines and read them carefully. They’ll help you safely set up the tent and keep your guests safe during your special event. To minimize any potential safety issues, consider requesting a professional set up. This will also save you valuable time that you can use for last-minute party preparations.

Setting off Fireworks

Before you purchase fireworks, make sure the location you’ve chosen can safely accommodate both fireworks and a tent. Know that burning embers can travel far on the wind. Only set off fireworks at a safe distance away from the tent, and make sure the fireworks display is set up and lit by professionals.

Grilling Safely

You can keep your guests well fed with rented party equipment like grills and smokers, but never have these items inside the tent. Charcoal grills, gas grills, propane tanks, and generators should all be kept at least 100 feet away from the tent—and well away from any fireworks displays. Make sure there are no flammable decorations near the grills, and never leave them unattended when hot.

Setting up Lighting

You’ll need to set up lighting if you plan to host the celebration into the evening hours. It’s strongly recommended that you hire a professional electrician to set up your lighting safely. Electrical fires can be deadly. Additionally, be mindful of the risks of candles inside the tent. Use the flameless variety.

Evacuating in the Event of a Severe Storm

Keep an eye on the weather forecast as your event gets underway. You should have an evacuation plan in place, just in case severe weather strikes. The tent can handle some light rain and wind, but it’s never a good idea to stay in a tent during a thunderstorm.

American Party Rental offers top-quality tent rentals in the Austin, TX area. Choose from our professional setup tents or choose a self-setup option. Call (512) 236-5773 to make arrangements, and be sure to check out our product catalog for all of the other special event rentals you’ll need.

A Guide to Planning the Perfect Surprise Party

It’s fun to celebrate special occasions with friends and family, especially when everyone comes together to throw a surprise party. Give yourself at least a few weeks to plan. You’ll need to select the venue, surreptitiously send out invitations (and make sure everyone keeps the secret), and pick up party supplies.

Maintaining the Element of Surprise

If you want your guest of honor to be genuinely surprised, you’ll need to make plans with all the secrecy of a super spy. Don’t tell young children about the party. Even if they’re capable of keeping the secret, they might inadvertently let something slip. Surprise birthday parties are popular, but one big mistake people make is to ignore the guest of honor’s birthday completely. This has the unintended effect of either hurting the individual’s feelings or giving the person a big hint that a surprise party is in the works. Instead, ask the guest of honor to join you for a quiet lunch on the big day. He or she will definitely still be surprised when the party is revealed.

Sending the Invitations

Emailed invitations can be easier to hide than mailed ones. Emphasize that it’s a surprise party, and ask the guests to get there well ahead of when the guest of honor is due to arrive. Depending on your venue, you may need to ask the guests to park in a certain place, out of sight of the guest of honor when he or she arrives.

Renting Party Supplies

Renting party supplies is preferable to purchasing them not only because of cost, but because you won’t have to pick them up until shortly before the party. This means you won’t have to worry about hiding party supplies in your home somewhere, and hoping that the guest of honor won’t find them. The supplies you’ll need depend on the size, theme, and level of formality of the party. Consider renting any of the following:

  • Buffet pieces
  • Tables and chairs
  • China
  • Flatware
  • Glassware
  • Table linens
  • Beverage tubs
  • Cupcake tier stand
  • Grill

Don’t forget the serving utensils and napkins!

At American Party Rental, we have everything you need to throw the perfect surprise party. From table linens to birthday accessories, you’ll find beautiful and themed items available to rent for a fraction of the cost of purchasing them. Begin your party planning process today and call our party store near Austin, TX at (512) 236-5773.

Solving Common Wedding Seating Problems

One of the toughest parts of planning a wedding is dealing with the seating. The easy part is selecting the chair rentals and adding them to your wedding rental list. The hard part comes in when you have to decide who is actually doing to sit in which chair, where they are going to sit, and who they are going to sit near. If you have a small wedding, you can simply let guests choose their seats, but larger affairs require a seating chart. Here is a look at some common wedding seating problems and how you can deal with them peacefully.

Problem: Where should remarried parents and stepparents sit?

As a rule of thumb, spouses should not be separated at a wedding, and what you do for one set of parents should be done for all of the parents involved. If your parents and their new partners can sit together peacefully and there is enough room at the head table, them put everyone together. If not, then opt for a sweetheart table for the bride and groom and let parents sit with their spouses at other tables.

Problem: What happens if someone brings an unexpected guest?

An unexpected guest can throw a seating chart into havoc. When you order your chair rentals, get a few spare seats so you’re ready to deal with this issue. You should also get extras of things like name cards and place settings. From there, turn the job over to a bridesmaid or groomsman. Your chosen representative can monitor last-minute guests and throw an extra chair and setting at the appropriate table.

Problem: What if family members don’t get along?

For extended family, simply seat people who don’t see eye-to-eye at different tables. If parents are involved, follow the all-or-nothing rule. Either all parents sit together at a special table, or they are all scattered throughout the room with the other guests.

American Party Rental can’t help with the seating chart, but we can ensure that you have the right wedding rentals in Austin, TX, for your big day. Dial (512) 236-5773 to reserve the chair rentals and other items you need.

Do I Have to Pay for Stains on Rented Table Linens?

Stains are almost inevitable when you’re using table linens at a party. The question many people have about table linen rental is whether these stains are going to cost them extra when the party is over. The answer depends on the type of stain.

In the vast majority of cases, stains will come out of linens easily, in which case you will not be charged. Issues only arise when stains require special treatments or are permanent. If special cleaning treatments are needed to remove the stains or if the stains cannot be removed, then you may face a fee to replace the table linens. Check your rental agreement for the rules regarding the specific linens you’re using, or ask the party store rep when you make your rental reservation for more information.

Whether you want table linens for a small company party or a huge wedding, American Party Rental has everything you need to make your event special. To learn more, call our party supply store in Austin, TX, at (512) 236-5773.

Planning a Bridal Shower Luncheon

A luncheon is a popular choice for bridal showers, since it’s a good time of day for a multigenerational gathering. If you’re hosting a luncheon, there are many different options for décor and themes, depending on the bride’s style and the size of the guest list. With party supply rentals, you can get everything you need for the event without the added expense of purchasing everything. Here are some tips for planning a bridal shower luncheon to remember.

Make a Guest List

The guest list will inform many of your other decisions, so start by deciding who will make the cut. The wedding party and mothers of the bride and groom should naturally be invited, as well as close friends of the bride. Family and friends who are out of town may not be able to travel for the shower, but ask the bride if they should still receive invitations, so that they can be included. Remember that you’re not trying to recreate the wedding guest list. Instead, focus on a smaller circle of people who have meaningful relationships with the bride.

Plan the Menu

Before you can rent party supplies, you need to plan your menu, as it will dictate the kinds of dishes, flatware, and glasses you will need. Many people opt for a selection of salads for bridal luncheons, but you can also think outside the box and serve up a favorite meal of the brides or takeout from her favorite restaurant. Don’t forget to add a selection of drinks and desserts, and make accommodations for any guests’ food allergies.

Rent Party Supplies

Once you know how many guests you’ll have and what you’ll be serving, you can rent party supplies for the event. Choose the appropriate dishes, glasses, and flatware for the food you’re serving, and don’t forget serving dishes and utensils. Table linens are also a must-have for a bridal luncheon. Go for a seasonal look or opt for similar colors to the wedding.

American Party Rental has everything you need for the perfect bridal luncheon, from chairs and tables to linens and glasses. Contact our party store in Austin, TX, to reserve your rentals by calling (512) 236-5773.

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